A possible process
A member registers for a fully booked course. A waiting list can offer a seat after a cancellation, while the team sees load and coach occupation. Which steps are automated determine your studio processes.
Fitness studios
More training.
Less office.
Get members, courses and studio processes under control – without unnecessarily complicated systems.
Services and project questions in detail
Custom software · solution ideasSuitable for your business.
What your solution could look like.
Ten ideas. You choose what you need.
Centrally manage members
Clearly merge contacts, tariffs and terms.
Simply book trial training
Allow interested parties to choose free dates themselves.
Planning courses appropriately
Coordinate coaches, rooms and available seats.
Advance waiting lists automatically
Allocate vacant courses to waiting participants.
Simplifying check-in
Identify attendance and released accesses in a comprehensible manner.
Organising the coaching team
Plan missions, representations and absences together.
A look at contributions
Clearly track payment status and open contributions.
Members reaching out
Send reminders, course changes and personal hints.
Documentation of equipment maintenance
Keep tests, repairs and locks clean.
Evaluating Studio Everyday
Show visits, demand for courses and utilization in an understandable way.
Individual Software · Planning Example
Coordinate classes and coaching
We will clarify this in advance
How do membership, check-in and course rules work today? Before data is transferred, we clarify export options, responsibilities and the necessary access rights.
Services in detail
Combine membership, course booking and supervision.
Individual studio software can start where the existing member administration does not cover special course or support processes. We consider booking rights, free seats and tasks of the team together. Membership remains the basis for the agreed access.
Processing waiting lists in a comprehensible manner
In the case of a rejection, it is determined how a free seat is offered and confirmed. Whether it is automatically followed up or a feedback is required depends on your rules. Deadlines and notifications are part of the same process.
Inform the team and students
A change of coach or a course cancellation affects several people. A suitable overview can show which changes still have to be processed. Together, it is determined which information members see and which tasks remain internally with the team.
Implementation questions
Can an extension run alongside the existing member administration?
Yes, if required membership and course data are available. We check data access and update so that conflicting permissions do not have to be maintained in two systems.
Can different quotas per tariff be taken into account?
This can be planned for defined course types and periods. Which booking a quota consumes and how cancellations are treated is determined in advance using concrete examples.
Technical implementation
Connect memberships and class bookings.
Booking rights may depend on membership, period and course type. These relationships must remain clear even when changes are made.
Membership status and booking rights
The leading member administration determines which information is taken over. We clarify activation, breaks and expiring permissions. An ad in the app is not enough; the booking is checked based on the current status.
Capacity and waiting list
Places, cancellation periods and follow-up rules are defined together. In the case of vacant seats, clear commitments and, if necessary, an acceptance period are required. Simultaneous bookings shall not exceed the specified capacity.
Check-in and data comparison
Participation, course booking and access can affect different systems. We set the required identifiers and feedback. For delayed transfers and manual corrections, the team needs an understandable editing view.
Helpful for planning
Helpful are membership types, course rules, waiting list flow and the existing member or check-in software.
Which of these questions is crucial for your project? Briefly describe your process and the existing systems.
Discuss technical requirementsCould this work for your business?
Together we look at what already works – and what should complement your custom solution.
- What points would help you?
- What systems are you already using?