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Property & management

Manage properties.
Simplify the work.

Custom software for property managers, condominium administrators, owners and landlords. Connect properties, accounting and maintenance around the way your organisation works.

Services and project questions in detail
Discuss your idea 4 use cases

Designed for your organisation · with agreed scope

Example workflow

One property.
All requests in view.

Property information, responsibilities, documents and accounting steps can be connected, so data can be reused across the entire process.

  1. 01Property

    Record buildings, units and stakeholders.

  2. 02Request

    Track reports, tasks and deadlines.

  3. 03Accounting

    Review expenses and prepare statements.

The possibilities4 use cases · Explore examples

What should your software do?

Choose a topic.
These examples show possible building blocks.

These are examples of possible custom projects, not a claim that all modules are already available. Accounting rules, privacy and legal requirements must be reviewed for the actual use case.

01 / Possible implementation

Condominium and property management

Managing condominium associations combines properties, units, ownership and specific administrative processes. A tailored application can support budgets, advance payments, annual statements, reserve records, asset reports and resolutions. Professional review and approval remain part of the workflow.

  • Link properties, units, ownership shares and owners.
  • Prepare budgets, common charges and annual statements transparently.
  • Track resolutions, documents, deadlines and approvals.
Back to overview ↑
02 / Possible implementation

Rental and service-charge administration

Rental agreements, payments, advance charges and usage data belong to the correct tenancy. Expense categories, accounting periods, allocation rules and exceptions must be handled distinctly. Software can prepare calculations and flag inconsistencies before the responsible person reviews the statement.

  • Manage tenancies, charges, payments and outstanding balances.
  • Associate documents, meter readings and allocation keys.
  • Prepare statements with review and approval steps.
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03 / Possible implementation

Building operations and maintenance

Recurring checks, defects, repair work and contractors are often tracked in disconnected lists. A shared property record can link tasks, dates, costs and documents while existing systems remain available.

  • Track recurring checks, maintenance dates and responsibilities.
  • Record defects and follow the status of repair orders.
  • Store quotes, jobs, photos and invoices against the property.
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04 / Possible implementation

Digital portals for owners and tenants

A role-based portal can provide documents, resolutions, notices and enquiries to the appropriate people. Access is defined per role and property. Mobile reporting and notifications can be added as needed.

  • Share information and documents with appropriate access rights.
  • Track damage reports, questions and handling status.
  • Offer separate access for managers, owners and tenants.
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Services in detail

Property administration that fits your workflow.

Condominium management, rental administration and building operations follow different processes. We start with how you work, then design the matching functions, data links and approval steps. Your existing tools can remain part of the solution.

Start with one complete workflow

We can examine a path from expense entry and allocation to a reviewed statement, or from a reported defect to a documented resolution. That defines a practical first version.

Record data in one place

Buildings, units, owners, tenants and contractors receive clear relationships. Before migrating data, we review duplicates, missing information and access permissions.

Common project questions

Do we need to replace our current property management software?

Not necessarily. We assess existing interfaces and data exports. A targeted extension or portal may be more useful than a complete replacement.

Can condominium and service-charge statements be automated?

Software can prepare and calculate statements using reviewed bookings, allocation rules and data. Exceptions, applicable law and final approval need a professional review for each project.

Can owners and tenants use the solution on mobile devices?

A browser-based or mobile solution is possible. We define roles, property-level access, sign-in processes and data security before implementation.

Technical implementation

Connect properties, calculations and access controls.

Property software needs clear data relationships, traceable calculations and protected access.

Link properties, units and stakeholders

We define stable IDs and time-sensitive links between owners, tenants, units and contracts. Historical changes must not silently alter earlier accounting results.

Make accounting verifiable

Expense types, postings, periods, allocation keys and rounding rules are documented and tested for each workflow. Calculations are versioned and approvals remain traceable.

Roles, integrations and backup

Access restrictions are enforced server-side. We plan bank and accounting imports, portals, audit trails, backups and recovery around operational requirements.

Useful planning input

An anonymised example statement, property and unit overview, a typical maintenance case and a list of existing systems help define scope.

Which administrative task would you simplify first? We will assess data, roles and interfaces together.

Discuss technical details
Made for your organisationPlan together · Deliver step by step

Your existing processes matter.

Build on what exists

Your property and accounting data are the starting point. We assess migration, exports and integrations before building.

Separate roles clearly

Administrators, owners, tenants, contractors and accounting staff receive only the appropriate views and actions.

Start with a focused scope

We begin with one complete example process, then add accounting, portals and operational functions as needed.

What should become easier to manage?

Describe one real workflow. We can explore a custom solution that suits it.

KAN KAI WORKS · Hirschaid

  • Which properties and units do you manage?
  • Where is data entered more than once?
  • Which existing tools should be connected?
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